Privacy
Privacy

Privacy and Cookies Policy

Common Cause Foundation is committed to keeping your information secure and managing it in accordance with our legal responsibilities under privacy and data protection laws.

Please read this policy carefully, along with our Terms & Conditions and any other documents referred to in this policy, to understand how we collect, use and store your personal information.

Common Cause Foundation is a not-for-profit Company Limited by Guarantee, registered in England and Wales. Registration number 09413020. Registered office: Nant y Filltir, Machynlleth, Powys, Wales, SY20 8UW.

The website referred to in this statement is at www.valuesandframes.org

If you have any questions about this policy or how your data is handled, please write to:
Common Cause Foundation, Nant y Filltir, Machynlleth, Powys, Wales, SY20 8UW
Email: info[at]commoncausefoundation.org  
Telephone: +44 (0)1654 702852 (during office hours, Monday to Friday, voicemail available for messages outside these hours)

Data Protection

Common Cause Foundation takes data protection very seriously.

As you use our website, get in touch with us, or take part in our work and activities, we collect information. This deepens our understanding of what you are interested in and helps us to improve the quality and relevance of all our communications and work. 

Common Cause Foundation will never share your information with another organisation for their own marketing purposes and we will never sell your information for any reason whatsoever.

We do however collect and use your personal information for carefully considered and legitimate business purposes, which will help to ensure that we can run Common Cause Foundation efficiently, income generate effectively and deliver our work.

This policy will set out what data we collect, how we will use it, what the legal basis for this is, and outline what your rights are in respect of your personal data.

Purposes

The main reason for which we will use your personal information is to help us effectively carry out our organisational activities, through your involvement in our work and events or to help us income generate to carry out our work.

We will always endeavour to be clear, honest and transparent with you whenever we collect and use your personal data. The overview below summarises the different reasons why we may collect and use your data. We may not use your personal information for all these purposes, it will depend on the nature of your relationship with us, and how you interact with Common Cause Foundation as an organisation:

  1. Income generating: We have a range of income generating and marketing activities that are designed to raise income or promote the aims and objectives of Common Cause Foundation. We use a range of marketing activities and channels such as events, promotion (print, broadcast and digital) and public relations for marketing and income generation. This may include talking to you about specific fundraising appeals, workshops or promoting activity and projects we are delivering and in which you can play an active role. 
  2. Delivery of our work: Delivery of our work may require the recording of our beneficiaries' contact details, and records of financial transactions and communications. We may also need to use your personal information for the prevention of fraud and to identify any misuse or abuse of our services.
  3. Analysis, targeting and segmentation: We only want to send communications that are genuinely interesting and relevant to you. We will make use of information you have given us and your interactions with our services, to help us predict your interests and tailor and personalise our communications.
  4. Profiling: In some limited circumstances we may combine the personal information you have given us with information available in the public domain to create a profile of your interests and preferences where they are relevant to your potential engagement with Common Cause Foundation. Information collected for these purposes may include information about your corporate directorships, shareholdings, published biographical information, employment, philanthropic interests and networks, charitable giving and relevant media coverage. We do this to help us understand the ways in which our supporters can support our work sooner, and more cost effectively. The use of publicly available sources helps us determine what support we should ask you for and helps us engage you in activities that are relevant to your areas of interest and influence. We may gather information about you from publicly available sources such as Companies House, the electoral register and the media to help us understand more about you as an individual and your ability to support Common Cause Foundation. You can opt-out of your personal information being used for profiling or analysis by contacting  info[at]commoncausefoundation.org
  5. Due diligence research: Common Cause Foundation Non-Executive Directors have a duty to ensure that there is no reputational or financial risk to accepting a donation or partnership or other kind of support. We may therefore use publicly available sources to carry out due diligence on you to ensure that we are operating within the law.  
  6. Staff administration: Common Cause Foundation employs staff in the UK who are responsible for both delivering our work and income generating. We process the personal information of our employees for recruitment, staff administration, remuneration, pensions and performance management purposes.

Lawful Processing

Common Cause Foundation needs a lawful basis to collect and use your personal data. The law allows for six legitimate purposes which organisations can rely on to legally process people’s personal data. Of these, only three are relevant for the type of activities listed above:

  • Information is processed on the basis of an individual’s consent.
  • Information is processed in line with a contractual relationship.
  • Information is processed on it being a legitimate interest for Common Cause Foundation to do so.

We may also share your personal information when we are compelled to do so by a legal authority acting in compliance with the law.

Consent

Common Cause Foundation will always ask for your consent to send you marketing by email, SMS and direct message or before contacting you by telephone for the purpose of marketing.

Should we ever ask you to provide any sensitive personal data about yourself, for example any health condition that may be relevant for you to take part in a Common Cause Foundation event or training, we will seek your explicit consent to process this information.

Where you give us consent to process your data we will always keep a clear record of how and when this consent was obtained, and you can withdraw this consent for all channels and activities at any time by contacting us at info[at]commoncausefoundation.org  

Contractual relationships

The vast majority of relationships with our stakeholders are voluntary and not contractual. This purpose primarily relates to how we process the data that we hold in relation to our staff, and in some circumstances, our delivery partners and suppliers.

Legitimate interests

The law allows personal data to be legally collected and used by an organisation if it is necessary for a legitimate business interest of the organisation - as long as its use is fair and balanced and does not unduly impact the rights of the individual concerned.

There are times when it is just not practical to ask a person for consent. In many situations, the best approach for Common Cause Foundation and our beneficiaries and stakeholders is to process personal data because of our legitimate interests, rather than consent.

If you want to change our use of your personal data you can do so at any time by contacting us info[at]commoncausefoundation.org

What are Common Cause Foundations legitimate interests?

Governance:

  • Reporting criminal acts and compliance with the legal instructions of law enforcement agencies.
  • Internal and external audit for financial or regulatory compliance purpose.
  • Statutory reporting.

Publicity and income generation:

  • Conventional direct marketing by direct mail and other forms or marketing, publicity or advertisement.
  • Unsolicited commercial or non-commercial messages, including campaigns, income generation or fundraising.
  • Unsolicited communications to other organisations with whom we work in order to publicise our training and other work.
  • Personalisation to tailor and enhance the supporter experience in our digital and postal communications.
  • Exercise of the right to freedom of expression or information, including in media and the arts.
  • Analysis, targeting and segmentation to develop fundraising strategy and improve communication efficiency.
  • Processing for research purposes.
  • Profiling, including the use of publicly available information.

Operational management:

  • Employee and volunteer recording and monitoring for recruitment, safety, performance management or workforce planning purposes.
  • Provision and administration of staff benefits such as pensions.
  • Physical security, IT and network security.
  • Processing for historical, research or statistical purposes.

Financial management and control

  • Processing of financial transactions and maintaining financial controls.
  • Prevention of fraud, misuse of services, or money laundering.
  • Enforcement of legal claims.

Purely administrative purposes

  • Responding to any solicited enquiry from any of our stakeholders.
  • Delivery of requested products, resources or information packs.
  • Administration of direct debits and other existing financial transactions.
  • Providing 'thank you' communications and receipts.
  • Maintaining 'do not contact' lists.

When we use your personal information, we will always consider if it is fair and balanced to do so and whether it would be within your reasonable expectations that we would use your data in this way.  We will balance your rights and our legitimate interests to ensure that the way in which we use your data never goes beyond what you would expect and is not unduly intrusive or unfair.

What information we collect

We collect and use personal information such as names and address details, as well as other contact information such as email addresses and telephone numbers. We also collect information about the services you use on our website, any purchases or financial transactions you make and any marketing preferences you give.

We maintain a record of communications that we send to you and will also record any communications that you send to us. In some limited cases we may collect some publicly available information about you, including company directorships, and your interests. If you attend a Common Cause Foundation event it is possible that your photograph may be taken.

Sensitive personal information

Under data protection law, certain categories of personal information are recognised as sensitive, including health information, race, religious beliefs, and political opinions (‘sensitive personal data’). In limited cases, we may collect sensitive personal data about you.

We would only collect sensitive personal data if there is a clear reason for doing so, as outlined earlier in this policy, such as where we need this information to ensure that we provide appropriate facilities or enable you to participate in an event or training. 

We will only use sensitive information provided to us for the purpose it is provided.

Credit and debit card information

If you use your credit or debit card to donate to us, or book an event, we pass your card details securely to our payment-processing partner as part of the payment process. We do this in accordance with the Payment Card Industry Security Standard and don’t store the details on our website or databases.

Data Retention

Common Cause Foundation removes personal data from our systems in line with our data retention policy. The length of time each category of data will be retained will vary on how long we need to process it, the reason it is collected, and in line with any statutory requirements. After this point the data will either be deleted or rendered anonymous.

Data Sharing

Common Cause Foundation will never sell your personal information and will never share it with another organisation for their own marketing purposes. However, there are a number of legitimate situations where we may share your information with third parties whom we have contracted to fulfil specific services for us.

This will include organisations such as software providers whom we use to send out our marketing materials or to promote events. In these situations, we ensure that we will only work with third parties that have in place security requirements that comply with current data protection laws in order to protect your personal information.

Your Data Protection Rights

Where Common Cause Foundation is using your personal information on the basis of your consent, you have the right to withdraw that consent at any time. You also have the right to ask Common Cause Foundation to stop using your personal information for direct marketing purposes. Simply contact us at info[at]commoncausefoundation.org

The law also gives you a number of other rights in relation to your personal data:

Right to be Informed: You have the right to be told how your personal information will be used. This document, and shorter summary statements used on our communications, are intended to be a clear and transparent description of how your data may be used.

Right of Access: You can write to us asking what information we hold on you and to request a copy of that information. We will have 30 days to comply once we are satisfied you have rights to see the requested records and we have successfully confirmed your identity.

Right of erasure: You have the right to be forgotten (i.e. to have your personally identifiable data deleted).

Right of rectification: If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated.

Right to restrict processing: In certain situations you have the right to ask for processing of your personal data to be restricted because there is some disagreement about its accuracy or legitimate usage.

Right to data portability: Where we are processing your personal data under your consent the law allows you to request data portability from one service provider to another. This right is largely seen as a way for people to transfer their personal data from one service provider to a competitor and is unlikely to be relevant to your relationship with Common Cause Foundation.

Right to object: You have an absolute right to stop the processing of your personal data for direct marketing purposes.

Right to object to automated decisions: In a situation where your data is used in a computerised model or algorithm to make decisions 'that have a legal effect on you', you have the right to object. This right is more applicable to financial services situations – we do not undertake complex computerised decision making that produces legal effects.

Data security

We maintain a high level of security in relation to the collection, storage and disclosure of your information. We take reasonable steps to ensure that any information we hold about you is protected. We ensure software and hosting suppliers encrypt information given over the internet to protect all personal data as soon as it is possible.

The software scrambles data transmitted between your computer and our server, where it is unscrambled securely. While we make every reasonable effort to ensure that information sent to us is done so securely, we cannot warrant the security of information transmitted to us through the internet. When you transmit information to us via the internet, you do so at your own risk.

Cookies

A cookie is an alphanumeric text file that is sent from a website and stored on your computer's hard drive by your web browser. Cookies are essential for some websites to operate effectively but also to make your visit to a website a better experience, for example, by remembering who you are, so that when you visit again, it recognises you as a previous visitor. For further information on cookies, visit www.aboutcookies.org 

Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This helps us to ensure that our web service is fast and available when you want it. For further details on the cookies set by Google Analytics, please refer to the Google Code website.

We will use the information we collect as a result of you accepting a cookie from our site to track your use of the website and to compile reports on the use of the website by all visitors. You can set up your browser not to accept cookies, and the website above tells you how to remove cookies from your browser. In a few cases, some features of our website may not function fully as a result.

Other websites

From time to time, in our email communications, blogs and newsletters, we share links to other websites. If you follow links to other websites, you should read their privacy policies to see how they use information about you.

Common Cause Foundation uses websites such as YouTube to show films.  Pages from these providers may use cookies.  As some of these services are based outside the UK and the European Union, they may fall outside the jurisdiction of EU and UK laws.  If you are concerned about this, you can visit the Information Commissioner's website for more information, or change the cookies settings on your browser. Common Cause Foundation also maintains a presence on social media channels including LinkedIn and Twitter.

If you share content from Common Cause Foundation’s website, a cookie may be used by the service you have chosen to use to share that content. Common Cause Foundation does not control these cookies. You should check the relevant third party main website for more information. Common Cause Foundation also uses third party providers to publish its website, for example WordPress. Common Cause Foundation does not control any cookies used by the providers of these digital tools.

Use of IP addresses

We collect IP addresses to obtain aggregate information on the use of this website. An IP address is a number assigned to your computer by a web server when you're on the web. When you are on our site, we have a server that logs your computer's IP address. We only use the information we find out from tracking IP addresses in the aggregate, such as how many users entered a specific area of our site, and not to track a specific IP address to identify an individual user.

Changes

From time to time, we will make changes to this statement to keep it up to date and relevant. Please make sure you check regularly to see what's changed. This statement was last updated on 2 May 2018.

Contact

If you have any questions or feedback about this Policy, or would like to exercise your rights with respect to your personal information, please contact us via info[at]commoncausefoundation.org  or write to Common Cause Foundation, Nant y Filltir, Machynlleth, Powys, Wales, SY20 8UW.

We are committed to safeguarding your privacy online. Any information we collect is only to enable us to identify you – i.e. your name, username and email address. Please read the following privacy policy to understand how this information will be treated. This policy may change from time to time so please check back periodically.

  1. When you are on the Common Cause website, only administrators of this site will have access to any information about you, apart from any other information you divulge on pages that can be publicly viewed.
  2. As a general rule, this site will not disclose any of your personally identifiable information, except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it.
  3. If you indicated that you are interested in receiving our newsletter or other updates, you will receive these. CCF does not sell, rent or share user information with anyone. Any 3rd party administrators will be bound by a confidentiality agreement which would prevent them from using this information for any other purpose. You can unsubscribe at any time if you wish to stop receiving information. Further, if you want to change your details at any time, please contact our administrators.
  4. CCF is committed to taking reasonable steps to protect any individual identifying information that you provide to us.

We are committed to safeguarding your privacy online. Any information we collect is only to enable us to identify you – i.e. your name, username and email address. Please read the following privacy policy to understand how this information will be treated. This policy may change from time to time so please check back periodically.

  1. When you are on the Common Cause website, only administrators of this site will have access to any information about you, apart from any other information you divulge on pages that can be publicly viewed.
  2. As a general rule, this site will not disclose any of your personally identifiable information, except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it.
  3. If you indicated that you are interested in receiving our newsletter or other updates, you will receive these. CCF does not sell, rent or share user information with anyone. Any 3rd party administrators will be bound by a confidentiality agreement which would prevent them from using this information for any other purpose. You can unsubscribe at any time if you wish to stop receiving information. Further, if you want to change your details at any time, please contact our administrators.
  4. CCF is committed to taking reasonable steps to protect any individual identifying information that you provide to us.

We are committed to safeguarding your privacy online. Any information we collect is only to enable us to identify you – i.e. your name, username and email address. Please read the following privacy policy to understand how this information will be treated. This policy may change from time to time so please check back periodically.

  1. When you are on the Common Cause website, only administrators of this site will have access to any information about you, apart from any other information you divulge on pages that can be publicly viewed.
  2. As a general rule, this site will not disclose any of your personally identifiable information, except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it.
  3. If you indicated that you are interested in receiving our newsletter or other updates, you will receive these. CCF does not sell, rent or share user information with anyone. Any 3rd party administrators will be bound by a confidentiality agreement which would prevent them from using this information for any other purpose. You can unsubscribe at any time if you wish to stop receiving information. Further, if you want to change your details at any time, please contact our administrators.
  4. CCF is committed to taking reasonable steps to protect any individual identifying information that you provide to us.

We are committed to safeguarding your privacy online. Any information we collect is only to enable us to identify you – i.e. your name, username and email address. Please read the following privacy policy to understand how this information will be treated. This policy may change from time to time so please check back periodically.

  1. When you are on the Common Cause website, only administrators of this site will have access to any information about you, apart from any other information you divulge on pages that can be publicly viewed.
  2. As a general rule, this site will not disclose any of your personally identifiable information, except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it.
  3. If you indicated that you are interested in receiving our newsletter or other updates, you will receive these. CCF does not sell, rent or share user information with anyone. Any 3rd party administrators will be bound by a confidentiality agreement which would prevent them from using this information for any other purpose. You can unsubscribe at any time if you wish to stop receiving information. Further, if you want to change your details at any time, please contact our administrators.
  4. CCF is committed to taking reasonable steps to protect any individual identifying information that you provide to us.

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©2018 Common Cause Foundation

©2018 Common Cause Foundation

©2018 Common Cause Foundation

©2018 Common Cause Foundation

©2018 Common Cause Foundation

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